How to Get the Most Out of Your Board Meeting Process

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Board meetings can last a long time and require you spend a significant portion of your time watching reports or discussing them. Based on how you conduct your board meetings there’s usually little time for decision-making.

To get the most value from your board meetings requires organization and discipline. This includes creating an agenda, establishing the meeting space and disseminating relevant materials before the meeting. This allows the board members to prepare for the meeting, gather opinions and ask questions. As the board discussion gets underway, they will arrive well-prepared and confident that they can contribute to the discussion’s outcome.

The officer will greet the participants with a message of”welcome. The chair then addresses new, old and other business in a sequence. Old business is comprised of items that the board has previously discussed and approved or decided against. New business is anything the board hasn’t yet discussed and is presently weighing for approval. Other items include things that aren’t scheduled like appointing committees or making director appointments.

After the discussion is complete, the chairman puts all motions to an election. This involves changing the company’s article of incorporation, approving certain transactions and ratifying previous decisions made by an executive director. It also involves choosing strategies and approving plans of action. To assist your board of directors determine their strategy, it’s beneficial to establish KPI goals that can be quantifiable and aligned with the business’s objectives. These KPIs will be used to evaluate the effectiveness of any strategy you are considering for your board.

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