How to Prepare for a Meeting

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There’s a saying that states “An an ounce of prevention is worth one pound of cure.” This is true for meetings, particularly when it comes to planning and preparing. The more time you spend on organizing your meeting, the more productive it is.

It could be a brainstorming session or an update on a project or even a client call There are certain steps that every meeting participant should take in order to prepare for the gathering. This article will offer some simple tips to ensure that you attend a meeting that is efficient and productive.

Begin by determining the goal of the meeting. Then, identify the necessary discussion points and allocate time slots for each. This will ensure that you stay on the right the right path and avoid tangents that could derail the conversation. This will also help determine the duration of your meeting.

The next step is to gather all the documents that will be shared during the meeting. These could be slides for presentations, reports or any other documents that will contribute to the discussion. Make sure that these are easily accessible for attendees, by either attaching them to the meeting invite or by sharing them on your internal communications channel.

Examine the attendees list and determine if everyone participates in the discussion. If not remove any person who has duplicate knowledge or power to make decisions. Consider assigning a person directly responsible for each action item.

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